(469) 421-8216
The Goal
MindCare drives smarter revenue for mental health practices of every type: solo, multi-specialty, telehealth, or treatment centers. Certified behavioral health billers and coders ensure every Medicaid, Medicare, and commercial claim is processed with accurate CPT, ICD-10, and HCPCS alignment for all therapy, diagnostic, medication management, and evaluation services. Revenue climbs, denied claims get corrected fast, and unpaid balances are efficiently recovered. Automation paired with certified RCM teams keeps billing under control. Our specialists manage payer follow ups, denial corrections, and coding complexities so your clinical staff stays focused on patients instead of paperwork. All operations remain HIPAA compliant and fully secure. Our technology integrates with your EHR or EMR for synchronized billing, notes, and documentation. We identify billing gaps, reimbursement trends, and payer behavior to recover lost revenue and maintain full compliance.
10+
Years in Business
100+
Providers Supported
50
States Covered
99%
Client Retention
Driving Profitability and Compliance With Smarter Revenue Management
Do you really believe your revenue cycle is fully under control? It’s probably not. Claims get lost, denials pile up, revenue lags. Then there’s us. Precision, automation, and expertise mean coding stays fully compliant with every payer requirement, submitted without delay, and approved for payment. We’re the reason practices collect faster, deny less, and operate smarter.
Our Billing Engine
We are MindCare. Revenue streams are controlled, processes are automated, and administrative stress disappears. That’s how the best in behavioral health operate (and yes, it’s thanks to us).
Clinical Coding Accuracy
Clean Claim Submissions
Claim Tracking & Follow-Ups
Denial Management and Recovery
Secure, Accurate Processes Meet Every Regulatory Requirement
Patient confidentiality is ensured, every compliance step is covered, and your practice operates confidently with zero risk and zero stress.
You Asked Why Us? Reasons Are Simple.
Guaranteed Claim Accuracy
Strict adherence to HIPAA, CPT, ICD-10, and HCPCS standards guarantees clean, compliant billing across all payer types.
Smart Billing Processes
Our RPA-enabled processes ensure all therapy, diagnostic, medication management, and evaluation encounters are accurately captured.
High First Pass Approvals
First-pass approvals are our standard, not a goal, so your practice consistently gets paid quickly, smoothly, and on schedule.
Eligibility Verification Checks
We verify patient insurance coverage before appointments to prevent claim denials and ensure smooth billing.
Smart Denial Recovery
Denied claims are reviewed, corrected, and resubmitted promptly to recover lost revenue and prevent future issues.
Payments Fully Captured
We help you capture 15–25% more revenue by spotting missed charges, coding inaccuracies, overlooked procedures, and billing gaps.
Trusted by Mental Health Practices Everywhere In the US
Practices from small towns to big cities rely on MindCare because we keep billing clean, clear, and completely under control. Our smarts lead the way, our structure holds the system strong, and our confidence carries the rest.
Psychiatry Group Recovered 40% Lost Revenue in New York
A New York psychiatry group joined us in mid 2021 with months of unresolved balances. We traced every unpaid claim, corrected their structure, recovered 40 percent of their lost revenue, and restored a stable billing system.
Teletherapy Revenue Lifted by 35 Percent
A virtual practice partnered with us in early 2023 to fix their underperforming billing and slow cycles. We rebuilt their workflow, organized their documentation, and within one quarter they recorded a verified 35 percent revenue lift.
New Provider Credentialing Completed in Record Time
In 2024 an Arizona clinic brought us a full roster of new hires waiting on credentialing. We handled the entire process, cleared every requirement, and activated all providers ahead of their projected launch week.